Associate, Accountant I (Rotational) – Accounting

Job Overview

The purpose of this role is to provide a new hire in experiencing the different functional roles within the Accounting Global Shared Services Center in Kuala Lumpur by rotation before the individual is being placed into a permanent role. The GSSC is performing the Accounting responsibilities for several entities in North America, Europe and Asia.

Key Responsibilities:

1) Record-to-Report (R2R)

• All General Ledger Accounting including, but not limited to

▪ Fixed Assets

▪ Payroll entries

▪ Accrual- and prepaid balances

▪ Accounts receivable

▪ Accounts Payable

▪ Deferred Revenue

▪ Intercompany Accounting

▪ Ensuring that all accounting and reporting is performed timely and in accordance with

(local) GAAP

• Ensure timely preparation of financial statements and full statutory compliance, including local

audits and tax/statutory

• On quarterly basis, review tax compliance including VAT/GST

• Assure all Balance Sheets accounts are fully reconciled and uploaded to reconciliation tool

• Month-end closing (MEC)

2) Revenue

• Analyze, record and close revenue for assigned areas monthly

• Review signed revenue agreements to determine appropriate revenue recognition, based on

e2open revenue recognition policy and US GAAP

• Maintain deferred revenue schedules and recognition of revenue against agreements

• Maintain monthly account reconciliations and General Ledger (GL) activities

• Maintain contract documentation for assigned areas (including contracts, purchase orders,

customer acceptance and other documentation) required for review and external audit

3) Order-to-Cash (O2C)

i) Contracts intake:

• Keep contract and billing data up to date and accurate

• Upload SKU data against contracts in Salesforce to support key reports related to Revenue by

SKU

• Ensure Renewal data is up to date and accurate

• Develops and maintains good working relationships with internal Sales, Finance & Accounting

teams

ii) Billing:

• Ensures PO’s are received on time for billing, proper follow up and escalation as needed.

• Prepares invoice entries and credit memos for respective customers on a timely and efficient

basis.

• Assists with acquisition integration for all newly acquired companies

• Comply with accounting controls by following policies and procedures; complying with local

financial legal requirements.

• Develops and maintains good working relationships with customers, internal Sales & Accounting

teams

iii) Collections:

• Follows up on overdue invoices by email, phone, and/or letter within the agreed upon

timeframe.

• Maintains accurate records of all collection activity

• Regularly contacts customers to ensure all relevant debts are managed as necessary

• Responds promptly and accurately to both client and internal inquiries

• Timely application of cash collections

4) Procure-to-Pay (P2P)

• Processing new vendor setup

• Processing change requests on vendor master setup

• Processing procurement requests

• Processing PO invoices and Non PO invoices in multiple languages and currencies

• Process company credit card statements in accounting system and ensure timely payments.

• Prepares journal entries, recurring entries, and reversing entries

• Monitoring supplier’s payment terms and balances.

• Provides AP helpdesk to the organization in terms of process and queries related to payments

and accounting

• Review, analyze, and respond to external supplier inquiries and perform supplier statement of

account reconciliations

• Payments application and reconciliation of accounts payable ledgers

• Work closely with local countries and other business partners ensure the AP operation runs

smoothly

5) Cash Management

• Daily download of Bank statements

• Timely cash application from customers, including receipt, reconciliation and application of cash

payment as well as chargebacks

• Prepare the details of unallocated and unidentified receipts for local countries to take further

actions

• Liaise with credit controller and billing department regarding the clearance of outstanding cash

receipts from customers, the withholding tax calculation and the weekly collection forecast

• Reconciliation of intercompany data to ensure accuracy and completeness

Qualifications and Experiences:

• Bachelor’s Degree in Accounting – candidates undergoing qualification will also be considered

• Fresh graduate or 1+year experience

• Trustworthy, detail oriented, well-organized and full of integrity

• Ability to problem-solve, both independently and as a team

• Computer skills, including Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, etc.) is

added advantage

• English communicator with ability to maintain open communication with internal employees,

managers and customers as required

• Ability to read, write & speak other languages especially Chinese is an added advantageting and experience with SOX compliance